Automating the insertion of transport documents and orders in the ERP: how Retica eliminates manual work

Manually entering data from PDFs into the ERP is not only a waste of time, but can cause a series of inefficiencies and risks:

• Transcription errors (an incorrect item code can block a shipment or generate an incorrect invoice)
• Delays in recording documents, which compromise visibility on orders and deliveries
• High operating costs, because personnel dedicated only to this task are needed
• Lack of traceability, especially when paper documents are lost or archived in a non-centralized way

In many sectors — from logistics to production, including large-scale retail trade — these activities represent a real bottleneck.

Yes. Retica is a cloud-based software based on artificial intelligence that allows companies to automatically extract data from PDF documents received from customers or suppliers (such as orders, delivery notes, invoices) and import them directly into the company ERP, without the need for human intervention.

Retica’s operation is designed to be simple and integrable into any business context:

• Automatic import: Retica acquires documents from a dedicated email inbox, from manual import, or through integration with a management or document software.
• Intelligent reading: Artificial intelligence analyzes the content of the document (even if in complex or multi-lingual layouts) and identifies key data such as:
  • Order number
  • Item codes and descriptions
  • Quantities, dates, prices
  • Customer or supplier data
• Automatic or manual validation: The data is compared with previous orders or company rules. If everything is correct, it is sent to the management. In case of ambiguity, the user receives a notification to confirm.
• Archiving and tracking: Each document is saved with a history of changes, to ensure auditing and complete visibility.

Retica is designed to support:

• Manufacturing companies that receive orders and transport document from numerous suppliers
• Logistics operators that need to record hundreds of delivery notes per day
• GDO companies that integrate data from multiple points of sale or distribution centers
• SMEs that want to reduce costs without upsetting existing workflows

It works with the main ERP on the market: SAP, Zucchetti, Mexal, Passepartout, TeamSystem, Business Cube, and can be easily integrated via API or FTP protocol.

Using Retica means:

• 📉 -85% time spent entering documents
• ✅ Always correct data, thanks to intelligent validation
• 🔁 Continuous flow, even during seasonal peaks or holiday periods
• 📊 Complete control and traceability of processed documents
• 💰 Positive ROI in less than 3 months for most companies

An average logistics company that receives 200 DDTs per day spends about 6 hours a day manually entering the data into the management system.

With Retica:

• Processing occurs automatically in a few minutes
• The operator intervenes only in the event of errors
• The data is already in the management system and ready for invoicing

Manual data entry isn’t just inefficient; it’s a drag on growth. If your business wants to break free from this process and focus on what really matters, Retica is the right solution.